Personal Assistant to the Ambassador at the Royal Danish Embassy in Bucharest 

The Royal Danish Embassy in Bucharest, Romania, is looking for a Personal Assistant (PA) to the Ambassador. This is your opportunity to join our great team of skilled colleagues working in the multicultural and flat-structured environment at the Embassy. The Embassy is part of the Danish Foreign Service under the Ministry of Foreign Affairs in Copenhagen. 

Job description

You will be part of the Department of Political Analysis, Public Diplomacy, and Culture, working closely together with the Danish Ambassador, the Deputy Head of Mission, and the Department of Administration.

Tasks and responsibilities include: 

• General secretarial responsibilities, including protocol matters and diplomatic correspondence with Romanian authorities, other Embassies, and stakeholders.
• Managing the calendars of the Ambassador and the Deputy Head of Mission, arranging meetings, appointments and transport.
• Greeting visitors and directing them to the appropriate colleagues at the Embassy.

• Organising and supervising functions hosted by the Ambassador or other colleagues at the Embassy and the Ambassador’s official residence, e.g. lunches, dinners, and receptions.

• Establishing and maintaining effective relationships with a wide range of contacts in key offices across the public administration, in the private sector, and at other embassies.
• Managing incoming/outgoing correspondence (postal/electronic) of the Embassy and ensuring correct filing in the Embassy’s archiving systems.
• Making travel arrangements for the Embassy’s diplomatic staff.
• Assisting with arrangements and coordination for various kinds of official visits and public diplomacy events.
• Assisting in various tasks related to accounting, including travel settlements for the diplomatic staff and VAT reimbursements.
• Other duties as required.
• The working language at the Embassy is English.

About you

• A service-minded person with good social skills, who is motivated by the outgoing nature of the position.
• Excellent and documented communication skills, both written and oral, in English (preferably at B1 level or above) and Romanian (preferably fluently).
• A mindful colleague with a positive attitude, motivated by being responsible for a variety of tasks.
• Experience working with IT, particularly the Microsoft Office package.
• Experience from related work tasks at a diplomatic mission/international organization or company is an advantage.

We offer 

• A position in an international and dynamic environment where we place great emphasis on delegation of tasks and responsibilities, openness, independence, and a minimum of hierarchy.
• Favourable employment conditions, including private healthcare coverage according to the Embassy’s internal regulation (staff rules).
• Standard working hours of 37 hours per week, including a daily 30 minutes paid lunch break.
• 25 days of paid leave per year (in addition to the number of public holidays any given year).
• The opportunity to further develop your competences in an international setting.
• Being part of a team with skilled and experienced colleagues in a busy Embassy; not least ahead of the Danish EU presidency in the second half of 2025.

Application and recruitment process 

To apply for the position, please send your application to [email protected] with the following documents (merged into one PDF file): 

• Motivational letter; your motivation for applying for the position and how you see yourself adding value to both the position and the Embassy as a workplace.

• CV in English.
• Documentation for relevant education and recommendations/references.

Please mark your application: “Application: Personal Assistant” in the subject line.

Deadline for applying is Wednesday 15 January 2025. Applications received after the deadline will not be taken into consideration. 

Selected candidates will be invited for an interview soon after deadline. The final candidate will have to pass the security clearance conducted by the Danish authorities, before the Embassy can formally offer an employment contract.

Expected starting date is 1 April 2025, depending on your availability and security clearance. 

The Embassy emphasises equal opportunities for everyone and welcomes applications from qualified persons regardless of age, race, gender, religion, sexuality, or disability. 

Questions

For any questions regarding the position, please contact Deputy Head of Mission Christoffer Jansø ([email protected]) or Head of Political Analysis, Public Diplomacy, and Culture Anne-Marie Baranga ([email protected]).

About us

You can read more about the Danish Embassy in Bucharest on https://rumaenien.um.dk/en.